Privacy Policy

Last updated: July 6, 2026

Scope

This Privacy Policy applies to the Cyber Odyssey USA website, mobile app, Event Access Applications, contact forms, event communications, Event Campfire, organizer tools, and related event support services.

Information we collect

We may collect information you provide directly, including name, email address, phone number, event application responses, vehicle details, truck nickname, vehicle number, emergency or safety-related details you choose to share, contact messages, and purchase or store-related information submitted through third-party checkout providers.

For approved event participants, Event Campfire may collect account authentication details, event access status, display name, optional truck nickname, optional vehicle number, text messages, emoji reactions, replies, uploaded photos, GPX files, PDFs, maps, schedules, packing lists, and other files participants or organizers upload for event coordination.

We may also collect limited technical information such as device type, browser or app environment, IP address, timestamps, error logs, and security-related records needed to operate, protect, and troubleshoot the website, mobile app, and Event Campfire.

How we use information

We use information to review Event Access Applications, verify approved event access, operate private event communications, coordinate events, respond to inquiries, process purchases, support safety and emergency communication, maintain community standards, prevent misuse, troubleshoot technical issues, and improve Cyber Odyssey USA services.

Event Campfire privacy

Event Campfire is a private event communication tool, not a public social network. Participants must sign in with the email address used for event registration and may access only the specific event chat for which they are approved. Participants do not receive a public attendee directory and do not see other participants' email addresses, phone numbers, registration details, application responses, or private organizer notes.

Participant-facing identity is limited to first name or chosen display name, optional truck nickname, and optional vehicle number. Cyber Odyssey USA organizers may view fuller participant information in private backend tools when needed for event operations, safety, access control, support, or moderation.

Sharing

We do not sell personal information. We may share information with service providers that help operate the website, mobile app, authentication, secure hosting, form processing, event communication, file storage, analytics, email, SMS, payment, shipping, or customer support. These providers are permitted to use information only as needed to provide services to Cyber Odyssey USA.

We may disclose information if required by law, to protect participant safety, to enforce community standards or event rules, to prevent fraud or security incidents, or to protect the rights, property, and safety of Cyber Odyssey USA, participants, organizers, and the public.

Data retention and event access

We retain information for as long as needed for event operations, legal, safety, support, business, and recordkeeping purposes. Event Campfire access may be removed immediately when a participant is removed from an event, and event chats may become read-only or archived after an event ends.

Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information. Event Campfire uses login-required access, server-side permission checks, event-specific authorization, HTTPS, private backend controls, and secure storage practices. No online service can guarantee absolute security.

Your choices and requests

You may contact Cyber Odyssey USA to request help with access, correction, deletion, privacy questions, or Event Campfire concerns. Some information may need to be retained for event safety, legal, security, dispute, or recordkeeping reasons.

Children

Cyber Odyssey USA is intended for adults and event participants. It is not directed to children under 13, and we do not knowingly collect personal information from children under 13.

Third-party services

The website and app may link to third-party services, including payment, merchandise, maps, weather, social media, app store, and platform services. Their privacy practices are governed by their own policies.

Contact

For privacy questions, data requests, support issues, or Event Campfire concerns, use the contact page.